Coordinator at Your Wedding Venue

Brides plan every detail of their wedding day, but sometimes forget to add a day of event coordinator to the wedding checklist. This is partly due to the confusion about the title and importance of a day of event coordinator. What is a day of event coordinator and why do we need one at our wedding venue? A day of event coordinator is essential to the success of every wedding ceremony and reception, and should definitely make the wedding checklist.

Every detail was planned from the picturesque wedding venue to the bouquet. We planned the music, catering, colors, theme and decor to make every detail absolutely perfect. We plan for every unforgettable moment, but if we fail to properly plan for management and coordination of the actual event, our poorly managed wedding day will unfold at our chosen wedding venue in an unforgettable way that we never imagined.

Coordinator vs. Planner

A day of event coordinator is not to be confused with a wedding planner. They are hired for a different and very important function at your wedding venue. A day of event coordinator attends the wedding rehearsal, and mock table settings at your wedding venue to review and discuss the timeline and schedule of events. They arrive early at the wedding venue to make sure every event, from arrival of guests, groom and bride to the seating, cake cutting and toasting, all occur according to a strict timeline. A day of event coordinator organizes and oversees all the details of your wedding and reception to make sure everything unfolds the way you envisioned it.

Duties at the Wedding Venue

The day of event coordinator meets with you and your significant other at the wedding venue for events prior to the wedding to discuss the timeline, the wedding party, and the role each person will have at your wedding. The wedding party and guests are managed and organized by the day of event coordinator to ensure everyone is seated according to assignment, and everyone and everything are in place as planned. They guarantee that the wedding party makes an entrance in the appropriate order and at the appropriate time. Entrances, music and ceremonial events are managed according to the timeline and plan.

A day of event coordinator manages seating at the reception of your wedding venue, and ensures that the caterer and vendors are all in place and carrying out their functions according to schedule. Gifts are arranged, food services are managed, toasting and speeches are organized, and the first dance and music are coordinated.

Crystal Ballroom Brandon

As part of every wedding package at Crystal Ballroom Brandon wedding venue, a dedicated design team incorporates every element of your theme into your celebration, and offers additional services and connections to make planning the perfect wedding an effortless journey. Beyond making the all-inclusive wedding venue, designs and services an affordable dream wedding, Crystal Ballroom offers additional day of event coordinator packages to make every wedding a happily ever after memory.

Work with in-house designers, planners, food managers, day of event coordinators, and connect with vendors to plan and coordinate every detail of your perfect moment. Crystal Ballroom Brandon stages every element of your event from ceremony to reception.

Masterful design, elegant décor and unparalleled service create the Crystal Ballroom experience. Consult with our designers, and pick and plan your magical moment, from the colors and fabrics to the flowers and centerpieces. Choose our day of event coordinator service for a successful wedding and reception at our elegant Crystal Ballroom wedding venue.

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We invite you to discover the
Crystal Ballroom difference found in the unparalleled elegance and uniqueness written into the design of each of our venues. The themes are as limitless as your imagination.


 Crystal Ballroom Clearwater
5541 Roosevelt Blvd
Clearwater, FL 33760


Phone: (727) 420-6680


Crystal Ballroom Tampa
5707 W Waters Ave
Tampa FL 33634

Phone: (727) 698-4993

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